Joint Committees of the Whole and Council

RESOLUTION #2020-143 That the agenda be approved as circulated.

RESOLUTION #2020-144 That the minutes of the Joint Committees of the Whole and Council meeting held October 19, 2020 be adopted.

RESOLUTION #2020-145 That the recommendations of Committees of the Whole held October 19, 2020 be approved as follows: PLANNING AND CORPORATE SERVICES 1. to approve the Arena Detailed Design and Contract Documents in the amount of $11,600 and Tendering in the amount of $2,700, plus HST to JL Richards. 2. to approve the Phase 1 Design and Tendering for the Civic Centre Stairs and Library Roof Repairs in the amount of $16,040, plus HST as an addition to the 2020 Budget to JL Richards and to consider Phase 2 proposal for the 2021 budget exercise. 3. to approve the sale of a portion of road allowance abutting the rear properties located at 20 Migneault Avenue and including those properties abutting the same road allowance conditional that a 20-foot reserve be retained by the municipality Page 4 of 7 to accommodate the snowmobile trail network and conditional that the land be consolidated with the abutting properties, and to declare the said portion of road allowance as surplus and to proceed with the sale of surplus municipal land as per policy and at no cost to the municipality. 4. to approve the disposition of municipal land abutting 17 Abbot Street measuring approximately 120 feet of frontage by 110.5 feet at the rate of $0.45 per square feet conditional that surveying of the road be included and that all costs associated with the disposition of land be the responsibility of the purchaser as per policy. PUBLIC WORKS 1. to approve and award the Bridge Inspection contract to the

RESOLUTION #2020-146 That the Council Meeting dates for the year 2021 be approved as presented.

RESOLUTION #2020-147 WHEREAS the COVID-19 pandemic has had significant financial and operational impacts on Ontario municipalities; AND WHEREAS municipalities have had to divert resources towards addressing the immediate needs of the pandemic and maintaining service delivery standards despite evolving restrictions and limited funds; AND WHEREAS the Government of Ontario has delayed timelines with respect to several pieces of legislation; AND WHEREAS the Government of Ontario has regulated municipal asset management through O. Reg. 588/17: Asset Page 5 of 7 Management Planning for Municipal Infrastructure under the Infrastructure for Jobs and Prosperity Act, 2015; AND WHEREAS O. Reg. 588/17 mandates that every municipality shall prepare an asset management plan in respect of its core municipal infrastructure assets by July 1, 2021, and in respect of all of its other municipal infrastructure assets by July 1, 2023; AND WHEREAS the key components of an asset management plan as required by the regulation are: 1. Infrastructure asset inventory 2. Levels of service 3. Lifecycle management and financial strategy AND WHEREAS there is a concern amongst Municipal Finance Officers' Association of Ontario (MFOA) members and their municipalities that current capacity challenges (redeployment of staff, and lack of available resources) will result in limitations for purposeful asset management planning; AND WHEREAS Ontario municipalities do not anticipate the current capacity challenges to

RESOLUTION #2020-148 That Council support the application for funding under the Connecting Links Program 2021-22 for the continuation of Highway 11 construction and resurfacing project as identified in the Public Works 10-Year Capital Projects Plan.

RESOLUTION #2020-149 That By-Law No. 4393, to amend By-Law No. 2981, Non-Union Municipal Employees Working Conditions and Benefits By-Law, be enacted and passed, that the Corporate Seal be affixed thereto, and that the By-Law be signed by the Mayor and the Clerk.

RESOLUTION #2020-150 That Council move to a Closed Session meeting pursuant to Section 239 of the Municipal Act to consider one (1) item to educate Council with respect to an incident briefing, two (2) labour relation matters concerning employment agreements, one (1) matter concerning the security of municipal property, one (1) potential litigation matter concerning municipal policies and two (2) personal matters about identifiable individuals, including employees.

RESOLUTION #2020-151 That this Closed Session be adjourned at 9:20 p.m.

RESOLUTION #2020-152 Council met in Closed Session pursuant to Section 239 of the Municipal Act to consider one (1) item to educate Council with respect to an incident briefing, two (2) labour relation matters concerning employment agreements, one (1) matter concerning the security of municipal property, one (1) potential litigation matter concerning municipal policies and two (2) personal matters about identifiable individuals, including employees, and the following resolution emanated from the meeting: 1. to provide a Municipal Approval for the purposes of an Application for a Crematorium Operator's License, confirming that the proposed use is a permitted use in accordance with the Kapuskasing Zoning By-Law No. 4198, and that approval of the site plan and building drawings with the issuance of a building permit by the Chief Building Official is evidence of the approval of the municipality to the establishment of a crematorium, and furthermore, that under the Funeral, Burial and Cremation Services Act, 2002, the municipality grants the approval, that in the municipality's opinion, it is in the public interest. 2. that the Collective Agreement with CUPE 369.01 be ratified for a three (3) year term as detailed in the Final Memorandum of Settlement. 3. that an employment offer be made to the selected candidate for the position of Asset Management Coordinator as presented in Closed Session. 4. that a special assignment offer be made to employee #0035 to fulfill the Kapuskasing 1

RESOLUTION #2020-154 The meeting be adjourned at 9:24 p.m.